Optimising Your Meeting Time Through Strategic Topic Classification.
The Topic Triage Matrix is a powerful visual framework that helps teams prioritise discussion topics and allocate meeting time more effectively. By categorising agenda items based on two key dimensions—whether they require strategic thinking or simple information sharing, and whether they need collaborative alignment or are primarily updates—teams can make better decisions about how to structure their meetings and respect everyone's time.
For each agenda item or discussion topic, follow these simple steps:
Determine if it requires strategic thinking or simple information sharing (Strategise vs Socialise)
Decide if it needs collaborative alignment or is primarily an update (Align vs Update)
Place it in the appropriate quadrant of the matrix
Allocate time according to the recommendations for that quadrant
Maximised meeting value - Ensure that synchronous time is used for topics that truly benefit from real-time collaboration
Reduced meeting fatigue - By moving appropriate topics to asynchronous channels, you can shorten or eliminate unnecessary meetings
Improved focus - Participants can prepare appropriately based on the type of thinking required
Enhanced participation - When people know why they're in a meeting and what value they're expected to add, engagement increases
Greater efficiency - Appropriate time allocation means fewer meetings that run over schedule
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