RIPPLE isn’t about big transformation projects — it’s about people owning change.

When people see small, real improvements delivered fast, they pay attention.

They copy. They ask questions.
That’s how culture changes.

One ripple at a time.

Set your team up for clarity, rhythm, and shared success. Download canvas here:

📝 How to Use This Canvas:

1. Print it out or share it digitally during your team kick-off session.

2. Work through each topic together, ideally in the first 15–20 minutes of your first meeting.

3. Keep it visible—in your Miro board, Slack pin, or task tracker.

4. Review it weekly during check-ins or retrospectives to keep it fresh and relevant.

🌟 Why It’s Worth Using:

• ✅ Builds shared understanding fast

• ✅ Prevents common breakdowns (e.g. unclear expectations, unspoken frustrations)

• ✅ Reduces friction and confusion across roles and rhythms

• ✅ Encourages self-managed, agile behaviours from the start

• ✅ Lays the foundation for trust and continuous improvement

Purpose: This session helps the team clarify their goal, break down the work, and align on how they’ll deliver their first improvement.

🕒 Structure (45 minutes)

1. Revisit the Problem (10 mins)

• What are we trying to improve?

• What outcome would make us proud in 4 weeks?

• Clarify assumptions and context

2. Define What “Better” Looks Like (10 mins)

• Describe the desired change in one sentence

• Identify 2–3 indicators of success (e.g., faster, clearer, fewer errors)

3. Break It Down (15 mins)

• What small tasks or actions will help us move toward this outcome?

• Capture them on your Kanban board

• Identify any blockers or dependencies

4. Set Check-In Rhythm (5 mins)

• Confirm how and when you’ll check progress (e.g., twice per week)

5. Confirm Ownership (5 mins)

• Who’s leading each task?

• Who needs support from whom?

💡 Tip: Don’t aim for perfection — aim for momentum. Keep things moving and adapt as you go.

Purpose: Visibility is everything. A basic Kanban board makes work transparent and helps the team stay aligned.

🧱 Columns to Set Up:

• Backlog – All ideas and tasks we might do

• To Do – What we’ve committed to this week

• Doing – In progress

• Blocked – Something’s in the way

• Done – Completed and delivered

🎯 Usage Tips:

• Keep cards/tickets short and clear

• Use emojis or color tags for ownership or urgency

• Update at every check-in — this is your visual source of truth

Purpose: A short, focused sync to keep momentum, surface blockers, and stay aligned.

🗓️ When:

• Once or twice per week (e.g. Monday & Thursday)

• Keep it consistent and timeboxed at 15 minutes

🎯 Structure:

1. What’s Done? (5 mins)

• Share completed tasks

• Highlight wins or surprises

2. What’s Blocked? (5 mins)

• Identify anything stuck or unclear

• Ask for help, escalate if needed

3. What’s Next? (5 mins)

• What’s the next priority for each member?

• Reassign if someone is overloaded

🛠️ Tips:

• Use your Kanban board to walk through the check-in

• Keep it moving — it’s not a discussion, it’s alignment

• Save deeper problem-solving for outside this session

💡 Tip: End with one reflection: "Are we still on track for our goal?"

Purpose: Demo Day is your moment to show what your team improved over the last 4 weeks. It’s not about being perfect — it’s about learning, sharing, and celebrating.

✅ Before the Demo:

• Prep a simple story:

  • What was the challenge?

  • What did we try?

  • What’s better now?

• Bring visuals:

  • Show the before-and-after (screenshots, photos, stats, quotes)

  • Use your Kanban board to walk through progress

• Practice clarity, not polish

  • Stick to 10–15 minutes max for the share-out

  • Save 15 minutes for Q&A and feedback

🗣️ During the Demo:

• Tell the real story – what worked, what didn’t, what you learned

• Keep it human – let different team members speak

• Invite feedback – ask: "What stands out to you? What might we try next?"

• Document the feedback – it fuels the next sprint

Purpose: A retrospective helps the team pause, reflect, and adapt. It’s a safe space to learn from experience and plan how to improve next time.

⏳ When:

• At the end of each sprint (typically after Demo Day)

• Keep it light – 30 to 45 minutes is enough

🧠 Structure:

1. What Went Well? (10 mins)

• Celebrate small wins

• Recognise team collaboration and effort

2. What Was Challenging? (10 mins)

• Surface blockers or frustrations

• Be kind, be curious, not critical

3. What Should We Change or Try Next? (10 mins)

• Identify 1–2 things to do differently next sprint

• Keep it practical and team-owned

4. Close with a Pulse Check (5 mins)

• Quick round: How’s the team feeling?

• One word or emoji check-in

💬 Tips:

• Use a virtual board or sticky notes to gather input

• Rotate facilitation to keep it fresh

• Remind the team: This is about learning, not blaming

💡 Tip: If nothing changes after a retro, people stop being honest. Choose one thing to act on and follow through.

Purpose:
These two lightweight canvases help teams break down complexity — from shaping the “why” of an initiative to defining how to deliver it. Use them sequentially to turn ambiguity into action.

1️⃣ What–Why–Done Canvas

Use this to clarify purpose and define success.

• What: What change or improvement are we aiming for?

• Why: Why does this matter? What’s the driver or need?

• Done: What will success look like? How will we know we’ve achieved it?

👉 Outcome: Shared understanding of intent and what “done” means.

2️⃣ What–Why–How Canvas

Use this to map the path forward.

• What: Break the work into specific actions or deliverables.

• Why: For each, explain why it’s important — what it unlocks.

• How: Define the approach — tools, methods, resources, support.

👉 Outcome: A clear, team-owned roadmap that guides execution.

💡 When to Use:

• During team planning or refinement sessions

• When work feels vague or overwhelming

• When aligning multiple perspectives or stakeholders

🎯 Benefits:

• Brings clarity to complex work

• Anchors execution in shared purpose

• Makes invisible assumptions visible

• Accelerates focused delivery

Grab a slot here.